Privacy policy.
1. Scope
This website is operated by XIS BV. It is important for us that we create and maintain an environment where our customers feel comfortable that their information will not be misused. We comply with the applicable data protection laws, such as the General Data Protection Regulation 2016/679 and national data protection laws. These data protection laws relate to the protection of your personal data and grants you rights in respect of your personal data. This policy aims to tell you which personal data we collect from you and how your data will be used following the use of our website to try to ensure you the proper handling of your data.
2. What personal data is collected
You do not have to provide your personal data to us in order to use most of our website. For the purposes
as mentioned hereafter, XIS may gather and process the following categories of personal data about you:
o Name, title, address; o Contact details (e-mail, phone number); o Company; You may also choose to
provide additional/optional information when completing forms on our website or that you give us when we
have contact with you (by telephone, by e-mail or at trade fairs or events). Furthermore, we may also
collect and process information obtained through our websites or the devices you are using. This
information can be : o Location data (location information collected from social media networks or IP
addresses from your device; GPS signals sent by a mobile device); o Information from cookies, web
beacons or from the internet.
This information will be gathered automatically and may be the website
that you have visited before browsing our website or the website that you are visiting after ours. We
may also collect information on which pages of our website you are visiting, your IP addresses, type of
browser, access times, operating system. This information is aggregated and is not used to identify you.
You can find out more about how we do that in the articles on the use of cookies; o Data we obtain from
other websites, for example if you ask us to connect with your Facebook account; o We may record any
telephone calls for quality assurance and for training purposes; XIS may also collect publicly
accessible information in order to verify information we have collected and to manage and expand our
business.
3. Why do we collect this information
XIS collects the abovementioned information to understand your needs and to provide you with a better service, and more specifically we collect your information for the following purposes: o Your personal data will be used to respond to your (online) queries about our products or services, to provide you with information on our products, and to follow-up online offers; o Provide the products and services you have ordered; o Verify your identity and financial data for payment of our products and services; o The information will be used to improve our products and services; o Investigate complaints about the products or services or regarding our website; o Meet legal, regulatory and compliance obligations and requirements; o Analyse and monitor the use of accounts to prevent, investigate fraud, terrorism, misrepresentation, security incidents or crime and/or report this to the competent authorities; o Sending promotional e-mails periodically about our products and services, about special offers or other information which we think that it might be interesting for you; o Contacting you for market research purposes from time to time. We may contact you by e-mail or phone; o Process your personal data for specific purposes as mentioned on specific forms as published on our website, on written notices or via e-mail;
4. How will your information be used and shared
XIS may share your personal data: o with companies in our group and/or our affiliates; or o with any
third party you have asked us to share your personal data with – such as Facebook or any other social
media site if you have asked us to connect with your account; We can also share your personal data,
based on our legitimate interest, to third party providers who help us with our products and services.
Examples include hosting our web servers, analysing data, providing marketing assistance, and providing
customer service. These companies will have access to your personal data but only when strictly
necessary to perform their functions and they may not use that data for any other purpose. Your personal
data will not be sold or rented to third parties. We may disclose your personal data to enforce our
policies, to comply with our legal obligations or in the interests of security, public interest or law
enforcement in any country where we have entities or affiliates.
For example, we may respond to a
request by a law enforcement agency or regulatory or governmental authority. We may also disclose data
in connection with actual or proposed litigation, or to protect our property, security, people and other
rights or interests. In the event that the business of XIS is sold or integrated with another business,
your details will be disclosed to any prospective purchaser’s adviser and will be transferred to the new
owners of the business. In this case, we will implement the appropriate safeguards to ensure the
integrity and confidentiality of your personal data. However, use of your personal information will
remain subject to this Policy.
5. Transfer of your personal data
XIS does not transfer your personal data to third countries located outside the European Economic Area.
6. How we use cookies
Some features of this website are designed to give you a better online experience on our website and will
only work if we use cookies. We also use cookies to collect information about your online preferences.
Cookies are text files which contain small pieces of information, sent by a web server to a web browser
which allows the server to uniquely identify the browser on each page. They will be stored on your
computer, tablet or phone when you visit a website. Cookies may contain identifying information. Cookies
enable us to gain information about the use of its websites. This information may be analysed by third
parties on our behalf. a. We use the following categories of cookies on our website: Strictly Necessary
Cookies These cookies are essential in order to enable you to move around the website and use its
features. Without these cookies, services you have asked for such as remembering your login details or
shopping basket items cannot be provided. Performance Cookies These cookies collect anonymous
information on how people use our Website. For example, we use [example Google Analytics] cookies to
help us understand how customers arrive at our site, browse or use our site and highlight areas where we
can improve areas such as navigation, shopping experience and marketing campaigns.
The data stored by
these cookies never shows personal details from which your individual identity can be established.
Functionality Cookies These cookies remember choices you make such as the country you visit our website
from, language and search parameters such as size, colour or product line. These can then be used to
provide you with an experience more appropriate to your selections and to make the visits more tailored
and pleasant. The information these cookies collect may be anonymised and they cannot track your
browsing activity on other websites. Targeting cookies or advertising cookies These cookies collect
information about your browsing habits in order to make advertising more relevant to you and your
interests. They are also used to limit the number of times you see an advert as well as help measure the
effectiveness of an advertising campaign. The cookies are usually placed by third party advertising
networks. They remember the websites you visit and that information is shared with other parties such as
advertisers. For example, we use third party companies such as Facebook and Adroll to provide you with
more personalised adverts when visiting other websites.
XIS uses Smartlook (first party cookie), a web
analytics service. Smartlook may record mouse clicks, mouse movements and scrolling activity. Smartlook
does not collect personally identifiable information (PII) that you do not voluntarily enter in this
website. Smartlook does not track your browsing habits across websites which do not use Smartlook
services. We are using the information collected by Smartlook service to improve our website, make it
more user-friendly and monitor that it is performing correctly. Social Media Cookies These cookies allow
you to share what you’ve been doing on the website on social media such as Facebook and Twitter. These
cookies are not within our control. Please refer to the respective privacy policies for how their
cookies work. Google Analytics We also use third party services such as Google Analytics and Matomo to
collect information about visitors to our websites. This information is aggregated to determine number
of visits, average time spent, pages viewed, etc. We use this information to measure site usage, as well
as to improve the content and value of our site. If you wish to disable Google Analytics on your
browser, please follow[these steps]. Other cookies The Website may contain media files from third party
websites such as but not limited to Youtube.com and Vimeo. By playing these media files cookies can be
placed by the third party.
Furthermore, the Website offers the option to share certain information via
social networks like Facebook.com, LinkedIn.com, WhatsApp or Twitter.com. The use of these
functionalities, is subject to the terms and conditions, privacy and cookie policy of Facebook.com,
LinkedIn.com, WhatsApp or Twitter.com respectively. b. Deletion of cookies and more information about
cookies Some cookies are deleted when you close down your browser (session cookies). Others remain on
your device until they expire or you delete them from your cache (persistent cookies or tracking code)
and enable us to remember things about you as a returning visitor. If you want to delete any cookies
that are already on your computer, please refer to the help and support area on your internet browser
for instructions on how to locate the file or directory that stores cookies. The help option on the
toolbar of most browsers will also tell you how to prevent your browser from accepting new cookies, how
to have the browser notify you when you receive a new cookie, or how to disable cookies altogether.
Please bear in mind that some personalized services may not be available if you choose to disable
cookies. Please note that by deleting our cookies or disabling future cookies you may not be able to
access certain areas or features of our site.
To find out more about cookies please visit:
www.allaboutcookies.org or see www.youronlinechoices.eu which contains further information about
behavioural advertising and online privacy. c. Web beacons Some of our Web pages may contain electronic
images known as Web beacons (sometimes known as clear gifs) that allow us to count users who have
visited these pages. Web beacons collect only limited information which includes a cookie number, time
and date of a page view, and a description of the page on which the Web beacon resides. We may also
carry web beacons placed by third party advertisers. These beacons do not carry any personally
identifiable information and are only used to track the effectiveness of a particular campaign.
7. Rights of Data Subjects
You are entitled to see the information held about you and to obtain a copy of the information we hold. If your personal data have been changed, you are entitled to ask us to rectify or complete or erase the outdated, incorrect or incomplete data we have about you. Furthermore you have the right to restriction of the processing of your data and to object to the processing of your personal data. You have also the right to data to receive the personal data concerning him or her, which he or she has provided to a controller, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller.
If you have opted to receive [commercial e-mails, newsletters, …] from XIS at the time you registered on the website, you may opt-out whenever you have changed your mind. We may require you to provide verification of your identity to ensure that you have a legitimate right to make the request and to verify that we provide the answer to the person that has the legitimate right to send us one of the abovementioned requests and to obtain the information. Please note that in certain circumstances as provided by law we may withhold access to your information or that we may not grant your request where we have the right to do so under applicable data protection legislation. If you wish to obtain more information regarding the processing of your personal data or if you wish to exercise your rights, please contact us at privacy@xis.be. You have the right to lodge a complaint with the competent supervisory (data protection) authority.
8. Security
XIS is committed to trying to make sure that your information is secure. We have implemented reasonable
technical and organisational measures to secure your personal data from accidental or unlawful
destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted,
stored or otherwise processed. You should, however, remember that the internet is an open system and we
cannot guarantee that unauthorised third parties will never be able to defeat those measures or use your
personal data for improper purposes.
This website may contain links to third party websites. XIS is not
responsible for the content of these websites and is not responsible for the privacy standards and
practices of that third party. We recommend you to read and understand the relevant privacy policies of
these third parties and their websites before you accept their cookies and visit their website to ensure
yourself that your personal data is sufficiently protected.
9. Changes to this policy
XIS may amend and update this policy from time to time to ensure that the policy represents the way we process your personal data at that time. We will place an updated version of this policy on the same webpage and will automatically be effective when published. Please return to this webpage regularly to ensure that you are always aware of the information we collect and process, how your data is being used, in which circumstances, and in which cases we will share your data with third parties.
10. External Links
The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned. If you have questions about our privacy policy, feel free to contact us.